Full Project – Design and implementation of an online journal management system

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CHAPTER ONE: INTRODUCTION

1.1 BACKGROUND OF THE STUDY

As the need for online systems increases in our social, business and educational sector. There is also need for online systems in the Research and Publication area so as to make their activities easier and automated. Journals are mostly used by Researchers to publish their researches so that many people around the world can use the research for several purposes.

Online Journal Management systems are designed for the purpose of reducing stress made by the contributors, journal managers and other researchers by converting the manual processes to online processes. Records and details of all activities carried out on the system can be traced easily and effectively

This project research titled “Design and Implementation of an Online Journal System” will help in automating some of the activities that are involved in the process of Journal publications. These will include:

1. Article Submission will be automated so that contributors from any part of the world can submit the articles and will be received immediately on the system.
2. Accessing of all submitted articles for publications by the Journal Manager.

iii.      Published Journal articles can be accessed anywhere in the world by contributors and other researcher.

This system will be a web-based system designed for Sokoto International Journal of Counselling Psychology which is published by the Department of Educational Foundations, Usmanu Danfodiyo University Sokoto. The system will also provide twenty-four (24) hours a day, seven days a week service.

1.2 STATEMENT OF THE PROBLEM

Some  of  the  problems  identified  with  the  current  manual  system  of  the  Journal management are:

1. International or contributors that are not near Sokoto experience difficulties in submitting their articles for publications, they have to send it by courier.
2. ii. Lost of manuscripts before or after the assessment is also one of the major problems facing the current manual syste

iii. Other researcher who are not contributors  have difficulties in using the journal because only contributors are given single copies of the journal after publication.

1. Also many researchers may not even know when there is call for submission of articles for publication because the current manual system does so with fliers.

1.3. AIM AND OBJECTIVES

The aim of this project is to design an online journal management system that will replace the present manual system. The objectives of the study are as follows:

1. To design  a  system  that  will  allow  online  submissions  of  articles  for  contributors  and researchers instead of the manual system of submission.
2. ii. To allow  contributors  to  track  their  submissions  e.  every contributor  can  view  all  his submissions.

iii. To enable the administrator to view and download all submissions made by contributors for the purpose of assessment before publication.

1. To allow the administrator to upload all published papers online according to their volumes and issues.

1. To enable all contributors and researchers to view and download all published articles online. vi. To provide a means of requesting for either a Hard copy of or an E-copy of a complete volume of the published Journal.

vii. To enable the editors/assessors fill an online assessment form which will be sent to the contributor notifying him on the result and status of his article.

viii. To evaluate the developed system.

1.4 MOTIVATION OF THE STUDY

Some of the problems that are faced by the present manual system such as lost or misplacement  of  manuscripts  before  or  after  assessment.  Also  the  possibilities  of  other researchers from different locations to use the articles published in that journal is actually very low. These problems motivated me to develop a system that will solve the problems that are faced by the present manual system. This research will also enable me to apply my knowledge of web-programming, databases, software engineering and other areas in computing to solve the problem.

1.5 SCOPE OF THE STUDY

The scope of this project is to design a web-based (works on the web or internet) Journal management system that will enable researchers to know on the current news or events for the journal which include call for papers/articles, opening and closing date for submissions, submission guidelines, editorial board and other important information. It will also keep the information of all submissions and publications made for the journal. The Journal manager will be able to view and download all submissions made by contributors and will also be able to

notify them on the status of their articles i.e. if their articles are accepted for publication of rejected. Also published articles can be used by other researchers from anywhere in the world.

1.6 LIMITATIONS OF THE STUDY

The project research work is limited to The Sokoto International Journal of Counselling Psychology (SIJCP) which is an official publication of Department of Educational Foundations, Faculty of Education and Extension Services. Usmanu Danfodiyo University, Sokoto.

1.7 DEFINITION OF TERMS

1. Internet: Internet is a global system of interconnected computer networks that use the standard Internet protocol suite (TCP/IP) to serve billions of users worldwide. It is also known as the network of networks.
2. Web-based: A web-based application is an application that is made available via the

World Wide Web.

3. WWW (World  Wide  Web):  The  World  Wide  Web  is  a  system  of  interlinked hypertext documents accessed via the Internet
4. Online System: These are systems or application that can be accessed on the internet.

It can be globally accessed by users.

5. Journal: A journal is an academic magazine published on a regular schedule. It contains articles written by experts in a particular field of study, based on research or analysis that the author, or authors, did.
6. Management: The process of dealing with or controlling things or people. Also it is the process of running and controlling something.

7. Software: These are set of instructions that are designed to solve a specific problem.

Software is made up of data and instructions. There are two categories of software; System software and Application software.

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Full Project – Design and implementation of an online journal management system