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Full Project – Design and implementation of a supermarket management system

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CHAPTER ONE

1.0 Introduction

1.1 General Overview

Supermarket management system is the system where all the aspects related to the proper management of the supermarket is done. These aspects involve managing information about the various products, staff, managers, customers, billing etc. This system provides an efficient way of managing the supermarket information. Also allows the customer to purchase and pay for the items purchased.

This project is based on the sales transaction and billing of items in a supermarket. The first activity is based on adding the items to the system along with the rate which is present in the supermarket and the name of the items which the supermarket will agree to sell. This authority is given only to admin (administrator). Any modifications to be done in the item name and the rate can be done only by admin. He also has the right to delete any item. As the customer buys the products and comes to the billing counter, the user is supposed to enter the item name he purchased and the quantity of the item he had purchased. This is not a huge a task.

This study is to produce software which manages the sales activity done in a supermarket, maintaining the stock details, maintaining the records of the sales done for a particular month/year. The users will consume less time in the calculation and the sales activity will be completed within a fraction of seconds whereas manual system will make the user write it down which is a long procedure and so paperwork will be reduced and the user can spend more time on the monitoring the supermarket. The project will be user-friendly and easy to use.

The system will display all the items whose name starts with the letter selected by the user. He can select out of those displayed. Finally a separate bill will be generated for each customer. This will be saved in the database. Any periodic records can be viewed at any time. If the stock is not available, the supermarket orders and buys from a prescribed vendor. The amount will be paid by deducting the total amount acquired in the sales activity. Admin provides a unique username and password for each employee through which he can log in.

1.1.2 The Modules of Operation is stated below

Account Configuration:

Employee: When a new employee joins the company, his record is saved in the database.

Items: Here the Admin can add any new items present in the supermarket. He also has the right to modify or delete it from the database.

Registration: As soon as the employee joins the company, the admin provides a unique username and password to him.

Vendor Order: If the stock is not available, the supermarket orders and buys from a prescribed vendor. The amount will be paid by deducting the total amount acquired in the sales activity.

Stock entry: The items bought from the vendor will be entered here and this will be added to the stock.

Indent Report: This provides the report of the items sold for a particular month/ year and also gives the total amount acquired.

Vendor Report: This provides the report of the items bought from a vendor for a particular month/ year and also gives the total amount spent.

Display: A user can view information regarding Items present in the supermarket.

Logout: This module allows the user to Logout the application. Further operations cannot be performed after user exits.

FUNCTIONS OF THIS SYSTEM:

This system provides a list of various products
There are various brands information along with the additional details
There is an an online application form where customers can choose their respective product.

There is one important function provided where the information about the staff can be maintained.
There is database connectivity provided where each customer detail has been stored.
The system Provide functions of editing customer details.
Its Provide functions of editing product details.
Its Provide functions of editing staff details.

1.2 Statement of Problem

Being a Computer Technology student we had to go into the business department to learn some basic sales and supermarket management topics to increase our intellectual understanding of the project at hand it was really tasking.

Building a standard Supermarket management system was not an easy task looking at the problems of existing manual system

The factors for these difficulties are:

Time Consumption: Manual systems are time-consuming, as the business owner must keep track of Supermarket sales on a daily basis while updating the system manually at the end of the day.
Poor Communication: A manual Supermarket system requires employees and managers to write down each time an item is removed from the Supermarket. If one employee forgets to mention that the last coffee product has been removed from the Supermarket, a manager expects the item to still be available for a customer during a sale. Compared with a technical Supermarket system, a manual Supermarket system does not help the communication in the workplace.
Physical Counts: A manual Supermarket system does not provide any number, as all numbers from the Supermarket are gained through physical Supermarket counts. One of the difficulties of running a manual Supermarket system is that physical Supermarket counts must be performed frequently to control the items in the Supermarket. This is time consuming and can cost the business money if employees must come in to help out outside of business hours.
Daily Purchases: Keeping track of daily purchases is another difficult controlling measure with manual Supermarket systems. A manual Supermarket system requires the employees to write down the items sold during a single workday. This can be a difficult task, as one employee may lose the list of items sold or another may forget to write down a sale.
Ordering Supplies: A manual Supermarket system does not update at the end of the day with updated Supermarket

1.3 Aims and Objective of Study

Aim of study is

To design a Computerized Supermarket Management System to ascertain stock level of a supermarket, when to order for more goods, keep status and updates of transactions, thereby helping progress level, stock taking and managerial decisions,.

The objectives are

To study the functions of Supermarket management system.
To explore the challenges being faced by the manual system.
To make a software fast in processing, with good user interface.
4. To ensure accurate statistics of product
For easy record of goods in-store and proper identification.

1.4 Scope of Study

This research work covers stock control, management and tends to correct anomalies in Supermarket business. It analyses opening of new stocks, stock updates and ability to view existing ones. It provides a quick way of operation by capturing the manual process and automating them. This project is helpful to computerize the item transaction, sales activity record keeping which is a very huge task and maintaining the stock

1.5 Limitation of Study

Due to time and basic factors like unstable electricity, poor networks, unavailability of the concrete business idea and many more this research has been limited to certain areas in supermarket management we only looked more into the supermarket inventory management area using Microsoft access and Visual basic.

1.6 Definition of Terms

MODULES: This can be described as a search of a set of standardized parts or independent units that can be used to construct a more complex structure, such as an item.

ADMIN: This is the administration of a business, organization,

USERNAME: This is an identification used by a person with access to a computer, network, or online service.

PASSWORD: This is a secret word or phrase that must be used to gain admission to a place.

VENDOR ORDER: This isa commercial document used to request someone to supply something in return for payment and providing specifications and quantities;

MICROSOFT VISUAL BASIC: Visual Basic is a third-generation event-driven programming language and integrated development environment from Microsoft for its COM programming model first released in 1991.

MICROSOFT ACCESS: Microsoft Access, also known as Microsoft Office Access, is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tool.

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